Khair Staffing Terms & Conditions

Version: 1.0 | Effective Date: January 31, 2026 | Last Updated: February 03, 2026

1. Acceptance of Terms

By accessing and using khairstaffing.com (the “Website”) and engaging with Khair Staffing Inc (“Company,” “we,” “us,” “our”), you accept and agree to be bound by these Terms and Conditions, our Privacy Policy, and all applicable laws and regulations. If you do not agree with any part of these terms, you must not use our Website or services.

The term “you” refers to visitors, users, clients, candidates, and any other parties accessing or using our services. We reserve the right to amend these Terms at any time without prior notice. Your continued use of the Website after changes constitutes acceptance of those changes.

2. Eligibility and Geographic Restrictions

2.1 Age Requirement

This Website and our services are intended for individuals 18 years of age or older. We do not knowingly collect or process information from individuals under 18.

2.2 Geographic Scope

While we primarily serve clients and candidates in the United States, with specific focus on New York State, our services may extend to other jurisdictions. However, we make no representation that our services are appropriate or available for use in locations outside the United States.

2.3 Professional Status

By using our staffing services, you represent that you have the legal authority and professional qualifications to engage in employment or staffing relationships.

3. Services Description

Khair Staffing provides comprehensive staffing solutions including but not limited to:

Healthcare staffing (physicians, nurses, allied health professionals)
Security staffing (armed/unarmed guards, event security, corporate protection)
Corporate staffing (administrative, professional, executive placements)
Temporary, temp-to-hire, and permanent placement services
Background verification and credentialing services

We serve as an intermediary between employers and job seekers and do not guarantee employment or candidate placement.

4. Client and Candidate Obligations

4.1 Client Responsibilities

Provide accurate and complete information about staffing needs
Comply with all applicable employment laws and regulations
Make timely payments for services rendered
Maintain a safe and non-discriminatory work environment
Notify us immediately of any issues with placed staff

4.2 Candidate Responsibilities

Provide truthful and accurate information about qualifications, experience, and credentials
Maintain current licenses and certifications required for positions
Notify us of any changes to availability or employment status
Adhere to client workplace policies and professional standards
Grant permission for background checks and reference verification

4.3 Accuracy of Information

You are solely responsible for the accuracy of all information provided to us. We are not liable for losses resulting from inaccurate or incomplete information provided by you.

5. Fees and Payment Terms

5.1 Service Fees

Fees are determined based on service type, position level, and placement terms. Specific fee structures are provided in separate service agreements.

5.2 Payment Terms

Invoices are due within 30 days of receipt
Late payments may incur interest charges of 1.5% per month
Clients are responsible for all collection costs and attorney fees for delinquent accounts
Temporary staff are paid by Khair Staffing according to applicable wage laws

5.3 Guarantee Period

For direct hire placements, we offer a standard guarantee period (typically 90 days) during which we will provide a replacement candidate or credit if the placed candidate leaves or is terminated for performance reasons, subject to the terms of your service agreement.

6. Intellectual Property Rights

6.1 Ownership

All content on this Website, including text, graphics, logos, images, software, and the overall design (collectively, “Content”) is owned by Khair Staffing or licensed to us and protected by copyright, trademark, and other intellectual property laws.

6.2 Limited License

You are granted a limited, non-exclusive, non-transferable license to access and use the Website for personal, non-commercial purposes. You may not:

Copy, reproduce, modify, or create derivative works
Distribute, sell, or commercially exploit any Content
Reverse engineer or decompile any software
Remove any copyright or proprietary notices

6.3 Trademarks

“Khair Staffing” and our logo are trademarks. You may not use these marks without our prior written permission.

7. User-Generated Content

7.1 Submissions

By submitting resumes, applications, company information, or other content (“User Content”) to us, you:

Warrant that you own or have permission to share the content
Grant us a perpetual, royalty-free license to use, store, and distribute the content for staffing purposes
Agree that we may share your information with potential employers or candidates as part of our services

7.2 Prohibited Content

You agree not to submit content that:

Is false, misleading, or fraudulent
Violates any laws or regulations
Infringes on third-party intellectual property rights
Contains viruses or malicious code
Is defamatory, obscene, or harassing

8. Third-Party Links and Services

Our Website may contain links to third-party websites, including client career pages, verification services, and partner organizations. These links are provided for convenience only. We:

Do not endorse or control third-party content
Are not responsible for third-party privacy practices or content
Do not guarantee the accuracy or security of third-party sites

Your use of third-party sites is at your own risk and subject to their terms and conditions.

9. Background Checks and Verification

9.1 Authorization

By using our staffing services, candidates authorize us to conduct background checks, verify credentials, and contact references.

9.2 Compliance

We comply with the Fair Credit Reporting Act (FCRA) and other applicable laws governing background checks. Adverse action procedures will be followed when required.

9.3 Accuracy

While we strive for accuracy, we cannot guarantee the completeness or accuracy of background information and are not liable for errors in third-party reports.

10. Confidentiality and Data Protection

10.1 Confidential Information

We maintain confidentiality of client and candidate information as described in our Privacy Policy.

10.2 Data Security

We implement reasonable security measures to protect your information but cannot guarantee absolute security.

10.3 HIPAA Compliance

For healthcare staffing, we comply with HIPAA regulations regarding protected health information.

11. Disclaimers and Limitations of Liability

11.1 Service Disclaimer

OUR SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

11.2 No Employment Relationship

We are not the employer of placed temporary staff except for payroll and certain administrative purposes. The client is responsible for day-to-day supervision, workplace safety, and compliance with employment laws.

11.3 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, KHAIR STAFFING SHALL NOT BE LIABLE FOR:

INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES
LOSS OF PROFITS, DATA, OR BUSINESS OPPORTUNITIES
DAMAGES EXCEEDING THE AMOUNT PAID FOR SERVICES IN THE PREVIOUS 12 MONTHS
CLAIMS ARISING FROM THIRD-PARTY ACTIONS OR CLIENT/CANDIDATE MISCONDUCT

11.4 Exceptions

This limitation does not apply to:

Personal injury or property damage caused by our gross negligence
Violations of applicable laws
Intentional misconduct or fraud

12. Indemnification

You agree to indemnify, defend, and hold harmless Khair Staffing, its officers, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorneys’ fees) arising from:

Your use of our services or violation of these Terms
Your breach of any laws or third-party rights
Information you provide that is inaccurate or fraudulent
Your actions or omissions as an employer or employee

13. Dispute Resolution and Governing Law

13.1 Governing Law

These Terms shall be governed by the laws of the State of New York, without regard to conflict of law principles.

13.2 Mandatory Arbitration

Any disputes arising from these Terms or our services shall be resolved through binding arbitration in New York County, New York, in accordance with the rules of the American Arbitration Association.

13.3 Class Action Waiver

You waive any right to participate in class actions or collective arbitrations. Claims must be brought individually.

13.4 Injunctive Relief

Notwithstanding arbitration, we may seek injunctive relief in court to protect our intellectual property or prevent unauthorized use of our services.

14. Termination

14.1 By Us

We may terminate or suspend your access to our services:

For violation of these Terms
For non-payment of fees
If we cease operations
At our sole discretion, with or without cause

14.2 By You

You may terminate service agreements according to their specific terms.

14.3 Effect of Termination

Upon termination:

All fees owed become immediately due
Confidentiality obligations survive termination
We may retain certain information as required by law or for legitimate business purposes

15. Miscellaneous Provisions

15.1 Entire Agreement

These Terms, along with our Privacy Policy and any executed service agreements, constitute the entire agreement between you and Khair Staffing.

15.2 Severability

If any provision is found unenforceable, the remaining provisions remain in full effect.

15.3 Assignment

You may not assign your rights under these Terms without our written consent. We may assign our rights to successors or affiliates.

15.4 Force Majeure

We are not liable for delays or failures caused by events beyond our reasonable control.

15.5 Notices

Notices may be sent to the email address you provide or posted on our Website.

15.6 No Waiver

Our failure to enforce any provision does not constitute a waiver of that provision.

16. Contact Information

For questions about these Terms or our services:

Khair Staffing Inc.
Attn: Legal Department
Email: rukhsana@khairstaffing.com
Phone: (631) 620-4233
Address: West Babylon, Long Island, NY

Response Time: We will respond to legal inquiries within 30 business days.

17. Industry-Specific Provisions

17.1 Healthcare Staffing

Compliance with state medical board regulations
Verification of professional licenses and certifications
Adherence to healthcare facility credentialing requirements
Understanding of healthcare-specific employment laws

17.2 Security Staffing

Compliance with NY State Division of Licensing Services requirements
Adherence to security industry standards and regulations
Proper licensing for armed security positions
Understanding of use-of-force regulations

17.3 Corporate Staffing

Compliance with employment and labor laws
Understanding of industry-specific professional standards
Adherence to client confidentiality requirements

18. Updates and Modifications

We reserve the right to update these Terms at any time. Continued use of our services after changes constitutes acceptance. Major changes will be communicated via email or Website notice.

Last Updated: [Current Date]

Review Frequency: These Terms are reviewed annually or as regulations require.